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Cornell Village P.S.
186 Country Glen Rd.
Markham, ON
L6B 1B5
905.471.1694
905.471.4212 Fax |
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Office Hours
8:15 am - 4:15 pm |
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School Hours
8:55 am - 3:30 pm |
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Principal
Doug Wilton |
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Vice Principal
Lori Hall |
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Grades
JK - 8 |
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The
Financial Management Procedures provide guidelines by which
the Cornell Village School Advisory Council conducts its financial business. In order to provide a paper trail, the council uses the Funds
Transfer Form to transfer funds collected by council members and an Expense Reimbursement Form to request reimbursement for out-of-pocket expenses incurred on behalf of the council. |
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Background
York Region District School Board (YRDSB) procedure 133 outlines
the financial management policies and guidelines to which school
councils must adhere. Among these are the following:
- Money
collected is to be kept in the school pending deposit to the
bank.
- Where
possible, two or more individuals should be present when the
money is counted and bank deposits are prepared.
- Any
expenditure of school council money requires the approval of
the school council.
Purpose
The purpose of this document is to clarify the
procedures to be followed:
- in transferring funds
collected in the name of the Cornell Village Public School
and
- when requesting reimbursement
for personal funds spent on the authority of the Cornell
Village School Advisory Council (CVSAC).
Collection Procedures
As stated in the YRDSB policy, it is preferable to have two or
more people present when funds are counted and bank deposits are
prepared—at CVSAC, the Treasurer and the person who collected
the funds. To deposit funds, please follow the following
procedure.
- Contact the Treasurer and set a time to meet at the school
office to count and transfer the funds. In the rare
instance a convenient time cannot be agreed upon with the
Treasurer, contact the principal.
- Fill out a funds transfer form available on the school
council web site or in the school council Treasurer’s
notebook in the school office.
- The money will be counted separately by each individual and
the total noted on the Funds Transfer Form. Both will
sign the form. The form will be retained by the Treasurer to
assist in creating the monthly and annual Treasurer’s
Reports.
- The Treasurer will complete a deposit slip in the presence
of the council member.
- The funds will then be transferred to the principal for
safekeeping in the school safe until the next bank deposit
is made.
Expense Reimbursement
Per YRDSB policy, any expenditure
of school council money requires the approval of the school
council. After you have received council approval and have
purchased the item, please follow the following procedure.
- Fill out an Expense Reimbursement Form available on the
school council web site or in the school council Treasurer’s
notebook in the school office. Be sure to attach
supporting documentation such as a receipt or invoice.
- Obtain the proper approval. If you are a member of a
sub-committee making purchase on behalf of the
sub-committee, get your chair’s approval. If you are a
sub-committee chair or are making the purchase outside of an
established sub-committee, get one of the co-chair’s
approval.
- Submit the request to the Treasurer. The Treasurer
will record the expenditure and have the reimbursement check
prepared.
 Download the Financial Management Procedures - PDF 110 KB
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This form documents the transfer of funds from individual school
council members to the Treasurer and/or Principal for
safekeeping in the school safe pending the next bank deposit. |
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Complete this form to receive reimbursement for funds outlaid
for council business. |
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